Effective Date: June 17, 2025

At Sound Mind Learning, your family’s privacy and trust are very important to us. This Privacy Policy
explains how we collect, use, and protect the information you share when you interact with our website,
intake forms, consultation services, and educational programming.

By using our services, submitting a form, or scheduling a consultation, you agree to the terms outlined in
this policy.

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Information We Collect

We may collect the following types of information:
From Parents/Guardians:

• Name, email address, and phone number

• Preferred contact method

• Scheduling preferences

• Communication history

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From/Regarding Students (through parent/guardian):

• Name, age, and grade level

• Learning needs, challenges, and strengths

• Diagnoses (if shared voluntarily)

• Educational records or summaries (e.g., IEPs, assessments)

• Interests, goals, or previous intervention history

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How We Use This Information

We use this information to:

• Determine if your child is a good fit for our services

• Customize recommendations for learning support

• Provide reading instruction, enrichment, and consultation

• Schedule and manage sessions

• Communicate with you about services

• Maintain internal records for educational planning

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We do not sell or share your information with third parties for marketing purposes.

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Data Protection and Storage
We take reasonable precautions to protect your data. Information submitted via forms is stored securely
using trusted platforms such as Google Workspace or HIPAA-compliant systems when appropriate.

Access to client information is restricted to the learning specialist(s) providing services.

If any data is transmitted electronically (e.g., session notes or summaries), it will be done through secure,
encrypted channels whenever possible.

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Sharing of Information
We may share information only:

• With your explicit consent (e.g., to collaborate with your child’s school or specialist)

• When required by law or in the event of a safety concern

• In a de-identified or aggregate format (e.g., for program improvement or research)

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Children's Privacy
While we serve children, we only collect information about minors from their parents or legal
guardians. This site and our forms are not directed to children under 13. We comply with applicable child
privacy protections, including the Children’s Online Privacy Protection Act (COPPA) and FERPA
when relevant.

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Your Rights
As a parent/guardian, you have the right to:

• Request access to any personal information we have about your child

• Ask that we update, correct, or delete your information

• Withdraw consent for us to use your information (note: this may affect service delivery)

To exercise these rights, please email us at soundmindlearning@gmail.com

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Updates to This Policy
We may update this Privacy Policy occasionally to reflect changes in regulations, services, or technology.
When we do, we will update the “Effective Date” at the top of the policy and notify you as appropriate.

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